Updated 04/22/2024
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How may I determine who to contact at GOHSEP?
Assigned GOHSEP Staff Communication
If you are able to log in to LouisianaPA.com, you can find your assigned GOHSEP representatives by:- Log in
- Click on the account name under Open Grants (example: "Hurricane Katrina")
- Click "Contacts" in left menu
- Click "State" under "Contacts". Each GOHSEP contact that is assigned to your organization will be listed here.
General Department Communication
If you do not have access to your account or need to identify a specific GOHSEP representative not listed in LouisianaPA.com, contact:
- LouisianaPA.com: la.pa@la.gov
- Request for Public Assistance: rpa.help@la.gov
- Grants Management: lapa.grantsmanagement@la.gov
- Closeout: pacloseout@la.gov
- Debris: debris.help@la.gov
- Progressive Applicant Resolution Team (PART): lapa.part@la.gov
- Insurance: lapainsurance@la.gov
- Legal: gohseplegal@la.gov
Where can I find the Memorandum of Understanding (MOU) for events?
The "MOU" can be found under Accounts and then the Funding Agreement section in your account. You must have an active account to access the document.
How do I create my digital signature?
You can learn by following the directions here Electronic Signature Instructions.
Where can I find help or training on how to use LouisianaPA.com?
To view training videos, click here. If you need additional help, contact your assigned Disaster Recovery Specialist or State Applicant Liaison.
Where can I find the Express Pay System (EPS) Opt In/Opt Out form?
You can either search for "EPS" in the box above, or you can find EPS information in the PA Toolbox tab.
Where can I find the RRF summary forms?
You can either search for "RRF" or "summary" in the box above, OR click on the Forms & Materials tab and look under Frequently Requested Forms.
Where can I get guidance or help regarding a cost analysis or procurement issue?
You can search in the box above for cost analysis, or click on Forms & Materials tab and view the 2015 Cost Analysis Checklist document under Outreach Materials.
How do I unlock my LouisianaPA.com account?
Navigate to the home page and click the Forgot Login link. You will be prompted to enter your email address and then answer the security questions. If you have not set your security questions,send an email to la.pa@la.gov with your LouisianaPA username and the associated email address. Be sure to copy your assigned Disaster Recovery Specialist and State Applicant Liaison, if known.
In the body of your email, note that your account is currently locked and request that it be unlocked. Your account will then be added to the queue to have your password reset.
How do I add, update or remove users from my organization's LouisianaPA.com account?
Request New Contact (Not Logged In)
This will create a new account for a user who does not already have one.
- Click on the "Register" button located on the Home Screen next to the "Sign In" button.
- The Register for Access form should appear.
- Complete all required fields (red fields).
- For Request Type select "New User Requesting Access."
- Make sure to select all grants that you should have access to. You can use the "Ctrl" button to choose more than one.
- Make sure to select a position type and that you have entered an email address that was/is not assigned to another individual.
- Click on the "Register" button to submit for processing.
- The request will be routed to the Authorized, Primary or Alternate agent for approval. Please allow 3 business days for processing.
Request New Contact (While Logged In)
This will create a new account for a user who does not already have one.
- Click on the "Help" button icon located on the far right of the Main Menu bar of the page.
- When the window opens, click on the "Open a Support Ticket" button.
- Select the "Request Additional Access," a warning box will pop up and state "Warning! To request access for a different Applicant Organization or and Internal User (ex. GOHSEP, FEMA etc.), please complete and submit an Access Request Form."
- Click the link Access Request Form.
- The Register for Access form should appear. Follow the directions above for "Request New Contact (Not Logged In)."
- The request will be routed to the Authorized, Primary or Alternate agent for approval. Please allow 3 business days for processing.
Existing Contact (User) Needing Additional or Modified Access
This allows an existing user to request access to a new applicant or update their current access by adding new grants or changing their position.
- Click on the "Register" button located on the Home Screen next to the "Sign In" button (Make sure you are not logged in).
- The Register for Access form should appear.
- On Request Type select "Existing User Requesting Additional Access."
- In the Applicant Organization list choose the applicant you need to gain access to.
- Select the information that you need added to your existing account. Make sure to select all grants that you should have access to. Please make any notes that are needed in the "Reason for Requested Access" box.
- Click on the "Register" button to submit for processing.
- The request will be routed to the Authorized, Primary or Alternate agent for approval. Please allow 3 business days for processing.
Remove Contact
This allows you to remove a user from an account.
- Log in.
- Click on the "Help" button icon located on the far right of the Main Menu bar of the page.
- When the window opens, click on the "Open a Support Ticket" button.
- Click "Applicant Data Update Request" for applicant users.
- Select "Remove Contact" under Change Type.
- Complete the Support Ticket form.
- Click on the "Advance button" to submit the ticket for processing.
- If the form is submitted by the Authorized, Primary or Alternate it will be processed. If submitted by someone other than the listed it will be routed to those individuals for approval. Please allow 3 business days for processing.
How to Update Applicant Information (Mailing Address, etc.)
This allows you to update general information on your account.
- Log in.
- Click on the "Help" button icon located on the far right of the Main Menu bar of the page.
- When the window opens, click on the "Open a Support Ticket" button.
- Select the "Applicant Data Update Request," then complete the form.
- Click on the "Advance" button to submit the ticket for processing.
- If the form is submitted by the Authorized, Primary or Alternate it will be processed. If submitted by someone other than the listed it will be routed to those individuals for approval. Please allow 3 business days for processing.
How do I add, update or remove internal users from LouisianaPA.com?
Request New Contact
This will create a new account for a user who does not already have one.
- Click on the "Register" button located on the Home Screen next to the "Sign In" button.
- The Register for Access form should appear.
- Select ?I am representing Louisiana GOHSEP or FEMA? as the option under Please select your user type.
- Complete all required fields (red fields).
- Make sure to select a Permissio Level
- State your Reason for Requested Access and any additional information.
- Click on the "Register" button to submit for processing.
- The request will be routed to the authority for the permission being requested. Please allow 3 business days for processing.
Existing Contact (User) Needing Additional or Modified Access
This allows an existing user to request access to add additional permissions to their account.
- Click on the "Register" button located on the Home Screen next to the "Sign In" button.
- The Register for Access form should appear.
- On Request Type select "Existing User Requesting Additional Access."
- Select ?I am representing Louisiana GOHSEP or FEMA? as the option under Please select your user type.
- Complete all required fields (red fields).
- Make sure to select a Permission Level.
- State your Reason for Requested Access and any additional information.
- Click on the "Register" button to submit for processing.
- The request will be routed for approval to the authority for the permission being requested. Please allow 3 business days for processing.
Remove Contact
This allows you to remove a user from an account.
- Log in.
- Click on the "Help" button icon located on the far right of the Main Menu bar of the page.
- When the window opens, click on the "Open a Support Ticket" button.
- Click ?Remove Internal Contact.?
- Complete the Support Ticket form.
- Click on the "Advance button" to submit the ticket for processing.
- The request should be submitted by the respective section of the individual being removed. Please allow 3 business days for processing.
Where can I find information about other grant program opportunities for eligible entities in the State of Louisiana?
There are many other grant programs in the State of Louisiana. For eligible entities, information can be found at GOHSEP's main website, gohsep.la.gov.
Is there any other place I can find answers to questions about the Public Assistance program?
Yes, FEMA offers a large variety of questions and answers about the program available at the FEMA Public Assistance Frequently Asked Questions page.
Note: Additional documents and archived documents are available in the Document Library tab. Basic information about GOHSEP's open disasters including declaration dates, incident periods and deadlines are available on the Open Grants page.
EM-3600 Seawater Intrusion
Applicant Briefing |
CFR | Small Project Threshold: $1,000,000 | Minimum PW: $3,800 |
---|
Zoom Applicant Briefings
Debris
Public Assistance Program Guides
Fact Sheets & Memorandums
Deadlines
Express Pay System (EPS)
EM-3574: Tropical Storm Nicholas
DECLARATION MAP | CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Zoom Applicant Briefings
Debris
Public Assistance Program Guides
- Public Assistance Program and Policy Guide Version 4
- Contract Provision Guide
- FEMA Schedule of Equipment Rates (2019)
Deadlines
Express Pay System (EPS)
DR-4611: Hurricane Ida
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Zoom Applicant Briefings
- Applicant Briefing September 21, 2021 2:00PM
- Applicant Briefing September 22, 2021 2:00PM
- Applicant Briefing September 23, 2021 2:00PM
Debris
- Debris Monitoring Presentation DR 4611
- Template for Request to remove Waterway Debris as a result of Hurricane Ida
- Ida Commercial Debris Guidance
- Private Property Debris Removal FEMA Fact Sheet
- Private Property Debris Removal (PPDR) (PPT)
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Guide
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
- NEW!Disaster Recovery Reform Act, Section 1206: Hurricane Ida in Louisiana
- FEMA Greensheet: DR-4611 Environmental Compliance
- FEMA Guidance on Sheltering Critical Workers
- Environmental Historic Preservation Review of Private Property Debris Removal - DR 4611
Deadlines
Express Pay System (EPS)
DR-4606: Louisiana Severe Storms and Flooding
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Zoom Applicant Briefings
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Guide
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
- FEMA Greensheet: DR-4606 Environmental Compliance
- FEMA Fact Sheet: Evacuation & Sheltering Assistance under Emergency Declaration in a COVID-19 Environment
- FEMA Emergency Non-Congregate Sheltering during the COVID-19 Public Health Emergency
- FEMA Memo: FEMA Emergency Non-Congregate Sheltering during COVID-19
Deadlines
Express Pay System (EPS)
DR-4590: Louisiana Severe Winter Storm
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Zoom Applicant Briefings
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Guide
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
- FEMA Fact Sheet: Evacuation & Sheltering Assistance under Emergency Declaration in a COVID-19 Environment
- FEMA Emergency Non-Congregate Sheltering during the COVID-19 Public Health Emergency
- FEMA Memo: FEMA Emergency Non-Congregate Sheltering during COVID-19
Deadlines
Express Pay System (EPS)
EM-3556: Louisiana Severe Winter Storm
CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
- FEMA Fact Sheet: Evacuation & Sheltering Assistance under Emergency Declaration in a COVID-19 Environment
- FEMA Emergency Non-Congregate Sheltering during the COVID-19 Public Health Emergency
- FEMA Memo: FEMA Emergency Non-Congregate Sheltering during COVID-19
Deadlines
Express Pay System (EPS)
DR-4577: Hurricane Zeta
Declaration Map | CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Guide
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
- FEMA Memo: Public Assistance Operating Procedures for Emergency Work Designating Work Required by Hurricane Laura vs Hurricane Delta
- FEMA Environmental Compliance Greensheet
Deadlines
Express Pay System (EPS)
EM-3549: Hurricane Zeta
CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
Deadlines
Express Pay System (EPS)
DR-4570: Hurricane Delta
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Zoom Applicant Briefings
Public Assistance Program Guides
- FEMA Environmental Greensheet
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
Deadlines
Express Pay System (EPS)
EM-3547: Hurricane Delta
CFR | Large Project Threshold: $132,800, $1,000,000 | Minimum PW: $3,320 |
---|
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
Deadlines
EM-3543: Hurricane Sally
Declaration Map | CFR | Large Project Threshold: $131,100, $1,000,000 | Minimum PW: $3,300 |
---|
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
Deadlines
Express Pay System (EPS)
DR-4559: Hurricane Laura
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $131,100, $1,000,000 | Minimum PW: $3,300 |
---|
Zoom Applicant Briefings
- Virtual Applicant Briefing
- LA Disaster Virtual Tabletop Site Inspection Workshop
- Grants Manager Component Spreadsheet (Blank)
- Grants Manager Component Spreadsheet (Cat E Example)
- Virtual Tabletop Site Inspection Documentation Required and Submissions
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
- FEMA Memo: Public Assistance Operating Procedures for Emergency Work Designating Work Required by Hurricane Laura vs Hurricane Delta
- FEMA Guidance for Environmental and Historic Preservation
- FEMA Memo: Exigent and Emergency Conditions for Hurricane Laura
- FEMA Fact Sheet: Procurement Under Grants: Udner Exigent or Emergency Circumstances
Deadlines
Express Pay System (EPS)
EM-3527: Tropical Cristobal
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $131,100, $1,000,000 | Minimum PW: $3,300 |
---|
Zoom Applicant Briefings
Public Assistance Program Guides
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Fact Sheets & Memorandums
Deadlines
PAAP Direct Administrative Costs
DR-4484: Louisiana COVID-19
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $131,100, $1,000,000 | Minimum PW: $3,300 |
---|
Zoom Applicant Briefings
FEMA Grants Portal
Public Assistance Program Guides
- FEMA Policy FP 104-21-0003, Coronavirus (COVID-19) Pandemic: Safe Opening and Operation Work Eligible for Public Assistance (Interim)
- FEMA Policy FP 104-009-19, Coronavirus (COVID-19) Pandemic: Work Eligible for Public Assistance (Interim)
- FEMA Policy #104-009-18, FEMA Emergency Non-Congregate Sheltering During the COVID-19 Public Health Emergency (Interim)
- Non-Congregate Shelter Data Sharing Process
- Shelter Data Collection Template
- FEMA Schedule of Equipment Rates (2019)
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
Express Pay System (EPS)
Fact Sheets & Memorandums
- 07.01.20 Waiver of Private Nonprofit Primary Use and Primary Ownership Facility Policies Under the Coronavirus (COVID-19) Pandemic Declarations
- FEMA Memorandum: COVID-19 Damage Identification Deadline (05.14.20)
- FEMA Fact Sheet: Alternate Care Site (ACS) "Warm Sites"
- FEMA Policy: Medical Care Cost Eligibility
- FEMA: Streamlined Project Application/Worksheet
- FEMA FAQs: Coronavirus (COVID-19) Pandemic: Non-Congregate Sheltering Frequently Asked Questions
- FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic: Emergency Medical Care Fact Sheet
- GOHSEP Memorandum: Procurement under Exigent or Emergency Circumstances
- FEMA Fact Sheet: COVID-19 Eligible Emergency Protective Measures (03.19.20)
- FEMA Fact Sheet: Accessible Public Service Announcements - Category B (03.21.20)
- FEMA Memorandum: Non-Congregate Sheltering Delegation of Authority Waiver (03.18.20)
- FEMA Memorandum: Procurement Under Emergency or Exigent Circumstances (03.17.20)
- FEMA Fact Sheet: Public Assitant (PA)
- COVID-19 Pandemic: Public Assistance Disposition Requirements for Equipment and Supplies Frequently Asked Questions Version 2
Deadlines
PAAP Direct Administrative Costs
EM-3459: COVID-19
CFR | Large Project Threshold: $131,100 | Minimum PW: $3,300 |
---|
Public Assistance Program Guides
- NEW!Procurement under Exigent or Emergency Circumstances
- PAAP Pilot Program Guide for Debris Removal (Version 5)
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Deadlines
PAAP Direct Administrative Costs
DR-4462: Louisiana Flooding
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $128,900 | Minimum PW: $3,200 |
---|
Public Assistance Program Guides
- PAAP Pilot Program Guide for Debris Removal (Version 5)
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Deadlines
PAAP Direct Administrative Costs
DR-4458: Hurricane Barry
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $128,900 | Minimum PW: $3,200 |
---|
Public Assistance Program Guides
- PAAP Pilot Program Guide for Debris Removal (Version 5)
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2019)
Deadlines
Express Pay System (EPS)
PAAP Direct Administrative Costs
DR-4439: Severe Storms and Tornadoes
Applicant Briefing |
Declaration Map | CFR | Large Project Threshold: $128,900 | Minimum PW: $3,200 |
---|
Public Assistance Program Guides
- PAAP Pilot Program Guide for Debris Removal (Version 5)
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- 2019 PA Management Costs Standard Operating Procedures
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2017)
Deadlines
Express Pay System (EPS)
PAAP Direct Administrative Costs
EM-3413: Louisiana Flooding
Applicant Briefing |
CFR | Large Project Threshold: $128,900 | Minimum PW: $3,200 |
---|
Public Assistance Program Guides
- PAAP Pilot Program Guide for Debris Removal (Version 5)
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- Contract Provision Template
- 2019 PA Management Costs Standard Operating Procedures
- Schedule of Equipment Rates (2017)
Deadlines
PAAP Direct Administrative Costs
DR-4345: Hurricane Harvey
Applicant Briefing Video |
Declaration Map | CFR | Large Project Threshold: $125,500 | Minimum PW: $3,140 |
---|
Public Assistance Program Guides
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- PAAP Pilot Program Guide for Debris Removal (Version 5)
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2017)
Deadlines
PAAP Direct Administrative Costs
EM-3392: Louisiana Tropical Storm Nate
Applicant Briefing Video |
Declaration Map | CFR | Large Project Threshold: $125,500 | Minimum PW: $3,140 |
---|
Public Assistance Program Guides
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- PAAP Pilot Program Guide for Debris Removal (Version 5)
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2017)
Deadlines
PAAP Direct Administrative Costs
DR-4277: Louisiana Severe Storms and Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $121,800 | Minimum PW: $3,050 |
---|
Public Assistance Program Guides
- 2016 PA Program and Policy Guide (PAPPG) V1.0
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2015)
Express Pay System (EPS)
Deadlines
Community Disaster Loan (CDL)
- Implementation of the Community Disaster Loan (CDL) & Application Process
- DR 4277 Community Disaster Loan (CDL) Program Fact Sheet
Debris
DR-4263: Severe Storms and Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $121,800 | Minimum PW: $3,050 |
---|
Public Assistance Program Guides
- 2016 PA Program and Policy Guide (PAPPG) V1.0
- PAAP Pilot Program Guide for Debris Removal (Version 3)
- PAAP Pilot Program Guide for Permanent Work (Version 2)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2015)
Express Pay System (EPS)
Debris
EM-3376: Severe Storms and Flooding
Declaration Map | CFR | Large Project Threshold: $121,800 | Minimum PW: $3,050 |
---|
Public Assistance Program Guides
- 2016 PA Program and Policy Guide (PAPPG) V1.0
- PAAP Pilot Program Guide for Debris Removal (Version 3)
- PAAP Pilot Program Guide for Permanent Work (Version 2)
- FEMA Schedule of Equipment Rates (2015)
Express Pay System (EPS)
DR-4228: Severe Storms and Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $121,600 | Minimum PW: $3,040 |
---|
Public Assistance Program Guides
- PA Digest (January 2008)
- PA Guide (June 2007)
- PAAP Pilot Program Guide for Debris Removal (Version 3)
- PAAP Pilot Program Guide for Permanent Work (Version 2)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2015)
9500 Series Policies
Express Pay System (EPS)
DR-4102: Severe Storms and Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $67,500 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
- PA Digest (January 2008)
- PA Guide (June 2007)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2010)
9500 Series Policies
Express Pay System (EPS)
DR-4080: Hurricane Isaac
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $66,400 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
- PA Digest (January 2008)
- PA Guide (June 2007)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2010)
9500 Series Policies
Express Pay System (EPS)
Other
DR-4041: Tropical Storm Lee
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $63,900 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
9500 Series Policies
Express Pay System (EPS)
DR-4015: Mississippi River Spring Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $63,900 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
- PA Digest (January 2008)
- PA Guide (June 2007)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2010)
9500 Series Policies
Express Pay System (EPS)
Deadlines
EM-3322: Mississippi River Spring Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $63,900 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
9500 Series Policies
Express Pay System (EPS)
DR-1863: Severe Storms, Tornadoes, and Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $63,200 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
9500 Series Policies
Express Pay System (EPS)
DR-1792: Hurricane Ike
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $60,900 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
- PA Digest (January 2008)
- PA Guide (June 2007)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2008)
9500 Series Policies
Express Pay System (EPS)
Other
DR-1786: Hurricane Gustav
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $60,900 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
- PA Digest (January 2008)
- PA Guide (June 2007)
- Contract Provision Template
- FEMA Schedule of Equipment Rates (2008)
9500 Series Policies
Express Pay System (EPS)
Other
DR-1668: Severe Storms and Flooding
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $59,700 | Minimum PW: $1,000 |
---|
Public Assistance Program Guides
- PA Digest (October 2001)
- PA Guide (October 1999)
- Contract Provision Template
- FEMA Schedule of Equipment Rates of (2005)
Express Pay System (EPS)
Deadlines
DR-1607: Hurricane Rita
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $55,500 | Minimum PW: $1,000 |
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Public Assistance Program Guides
- PA Digest (October 2001)
- PA Guide (October 1999)
- Contract Provision Template
- FEMA Schedule of Equipment Rates of (2005)
Express Pay System (EPS)
Time Extensions
- Blanket Extension of the Permanent Work Completion Deadline (7/8/09)
- Clarification of Permanent Work Time Extensions (3/7/08)
- New Time Extensions for Debris Removal & Demolition Activities (2/20/08)
- Completion of Category A & B Emergency Work extended to August 29, 2007
- New Time Extensions for Emergency Work (8/6/07)
- Deadline for Requests for Extension for Category A and B Work is July 20, 2007 (7/9/07)
- Permanent Work for Calcasieu Parish extended to February 28, 2008 (3/16/07)
- Deadline for Identification of Damage to Roads and Bridges extended to June 1, 2007 (3/2/07)
- Completion of Permanent Work Categories C through G extended for Katrina & Rita (2/19/07)
- Completion of Category A & B Emergency Work extended to December 31, 2006 (8/18/06)
Deadlines
Information Sheets
- Information Sheet: Insurance Considerations
- Information Sheet: Overtime Pay Policy
- Clean and Secure As an Alternative to Demolition of Unsafe Structures
- Information Sheet: PNP and for Profit Organizations
- Information Sheet: Education Temp Facilities (Amended 12/03/05)
- Information Sheet: Cemeteries (Version 2, 11/20/05)
- Information Sheet: Debris on Roads
- Information Sheet: Education Questions and Answers
- Information Sheet: Cost Share Extension
- Information Sheet: Mosquito Abatement Cost Guidance for Reimbursement
- Information Sheet: Mold Remediation
- Information Sheet: Equipment and Furnishings Repair/Replacement
- Information Sheet: Documentation Requirements
- Information Sheet: Use Damage and Loss from Seizure And/Or Use by Others
- Information Sheet: Mitigation
- Information Sheet: Master Service Agreements
- Information Sheet: Stump Removal
- Information Sheet: Improved, Alternate & Relocation Projects
- Information Sheet: Insurance Requirements from Temporary Facilities
Other
- Million Dollar Queue Notification for Hurricane Katrina
- Eligible Costs for Emergency Sheltering Declarations
- Private Property Debris Removal in Costal Areas
- Leasing of Warehouse Space for Donated Goods
- Private Property Debris Removal in Heavily Impacted Areas
- Direct Federal Assistance for Debris Removal
- Re-Interring Human Remains
- Transitional Housing Strategy
- Utility Subsidy Program for 1603 & 1607
- Category A & B Emergency Work
- Application for 10% Non-Federal Share
- 10% Cost Share Notice
- Project Management Funds
DR-1603: Hurricane Katrina
Applicant Briefing | Declaration Map | CFR | Large Project Threshold: $55,500 | Minimum PW: $1,000 |
---|
Express Pay System (EPS)
Public Assistance Program Guides
- PA Digest (October 2001)
- PA Guide (October 1999)
- Contract Provision Template
- FEMA Schedule of Equipment Rates of (2005)
Time Extensions
- Blanket Extension of the Permanent Work Completion Deadline (7/8/09)
- Clarification of Permanent Work Time Extensions (3/7/08)
- New Time Extensions for Debris Removal & Demolition Activities (2/20/08)
- Completion of Category A & B Emergency Work extended to August 29, 2007
- New Time Extensions for Emergency Work (8/6/07)
- Deadline for Requests for Extension for Category A and B Work is July 20, 2007 (7/9/07)
- Permanent Work for Calcasieu Parish extended to February 28, 2008 (3/16/07)
- Deadline for Identification of Damage to Roads and Bridges extended to June 1, 2007 (3/2/07)
- Completion of Permanent Work Categories C thru G extended for Katrina & Rita (2/19/07)
- Completion of Category A & B Emergency Work extended to December 31, 2006 (8/18/06)
Deadlines
Information Sheets
- Information Sheet: Insurance Considerations
- Information Sheet: Overtime Pay Policy
- Information Sheet: PNP and for Profit Organizations
- Information Sheet: Education Temp Facilities (Amended 12/03/05)
- Information Sheet: Cemeteries (Version 2, 11/20/05)
- Information Sheet: Debris on Roads
- Information Sheet: Education Questions and Answers
- Information Sheet: Cost Share Extension
- Information Sheet: Mosquito Abatement Cost Guidance for Reimbursement
- Information Sheet: Mold Remediation
- Information Sheet: Equipment and Furnishings Repair/Replacement
- Information Sheet: Documentation Requirements
- Information Sheet: Use Damage and Loss from Seizure And/Or Use by Others
- Information Sheet: Mitigation
- Information Sheet: Master Service Agreements
- Information Sheet: Stump Removal
- Information Sheet: Improved, Alternate & Relocation Projects
- Information Sheet: Insurance Requirements from Temporary Facilities
Other
- Million Dollar Queue Notification for Hurricane Katrina
- Eligible Costs for Emergency Sheltering Declarations
- Private Property Debris Removal in Costal Areas
- Leasing of Warehouse Space for Donated Goods
- Private Property Debris Removal in Heavily Impacted Areas
- Direct Federal Assistance for Debris Removal
- Re-Interring Human Remains
- Transitional Housing Strategy
- Utility Subsidy Program for 1603 & 1607
- Category A & B Emergency Work
- Application for 10% Non-Federal Share
- 10% Cost Share Notice
- Project Management Funds
DR-1601: Tropical Storm Cindy
DR-1548: Hurricane Ivan
Public Assistance Overview
PA 101
FEMA Public Assistance Resources and Tools
406 Mitigation
Appeals and Arbitration
Closeout
Project closeouts are started when a project is reported to be complete and when all grants management is completed, or when a subrecipient requests closeout themselves.
If you have questions or need help with Closeout, please contact pacloseout@la.gov.
Documents
Contract Provisions
If you have questions or need help, please contact gohseplegal@la.gov.
Documents
Cost Analysis, Reasonableness, and Procurement
Debris
Documents
- State of Louisiana, Debris Collection and Disposal, Best Practices Zoom Presentation (Rescheduled)
- State of Louisiana, Debris Collection and Disposal, Best Practices Presentation (Rescheduled)
- 2013 Disaster Debris Management Plan Template
- What you need to know about DEBRIS OPERATIONS. NOW! Checklist
- PAAP Debris Removal - June 28, 2019 - June 27, 2020
- PAAP Debris Removal V6 - June 28, 2018 - June 27, 2019
- PAAP Debris Removal V5 - June 28, 2017 - June 27, 2018
- PAAP Debris Removal V4 - June 28, 2016 - June 27, 2017
- PAAP Debris Removal V3 - June 28, 2015 - June 27, 2016
- PAAP Pilot Program for Debris Removal - Memo
- PAAP Pilot Program for Debris Removal - Standard Operations Procedures (SOP)
- PAAP Debris Management Plan Job Aid (2015)
- Required Documentation to Support Debris Reimbursements
The presentation starts at 9:50 of the video.
Help
If you have questions or need help with Debris, please contact debris.help@la.gov.
Direct Administrative Costs (DAC)
Documents
Environmental and Historic Preservation
Express Pay System (EPS) / Documented Advances
Training Videos
Opt In/Opt Out Forms
Documents
Grants Management
Documents
- RRF Training Packet for Applicants Updated Sept 2023
- $10,000 Reimbursement Request Minimum Memo
- 2015 Documentation Requirements Checklists
- Grants Management Basics PowerPoint
- Grants Management Basics Presentation (Video)
- Public Assistance Basics PowerPoint
- Public Assistance Basics Presentation(Video)
- Required Documentation to Support Debris Reimbursements
Help
If you have questions or need help with Grants Management, please contact lapa.grantsmanagement@la.gov.
Insurance
Insurance Commissioner's Certification (ICC)
- ICC Process Brochure
- ICC Process Brochure Insert
- Stafford Act Insurance Commissioner's Certification (ICC) Process Brochure
- ICC Application
- Louisiana Insurance Commissioner's Certification for Waivers
- Letter to President Obama from the Louisiana Department of Insurance (7/20/10)
- Letter to President Bush from the Louisiana Department of Insurance (8/10/07)
- 2010 ICC Requirements Letter
Updates
Help
If you have questions or need help with Insurance, please contact lapainsurance@la.gov.
LouisianaPA.com System
Training
System Access Forms
-
Navigate to the Frequently Asked Questions tab and follow the directions under "How do I add, update or remove users from my organization's LouisianaPA.com account?".
- LouisianaPA.com Software Access Policy
Help
If you have questions or need help with LouisianaPA.com user access, please contact la.pa@la.gov.
Public Assistance Guidance, Policies and Pilot Programs
FEMA Public Assistance Policies, Guides and Digests
- Consensus Based Codes, Specifications, and Standards Applicant Briefing (MP4)
- Consensus Based Codes, Specifications, and Standards Applicant Briefing (PPTM)
- Consensus-Based Codes, Specifications and Standards for Public Assistance (FP- 104-009-11 Version 2.1)(PDF)
- Consensus-Based Codes, Specifications and Standards for Public Assistance Job Aid(PDF)
- Consensus-Based Codes, Specifications and Standards for Public Assistance FAQs(PDF)
- Consensus-Based Codes, Specifications and Standards for Public Assistance Applicant Responsibilities (DOCX)
- Public Assistance Guidance on Inundated and Submerged Roads FEMA Policy FP 104-009-13
- Assistance with EEI in Grants Portal
- Damage Inventory Training (MP4)
- 2020 PA Program and Policy Guide (PAPPG) V4
- 2018 PA Program and Policy Guide (PAPPG) V3.1
- 2018 PA Program and Policy Guide (PAPPG) V3.0
- 2017 PA Program and Policy Guide (PAPPG) V2.0
- 2016 PA Program and Policy Guide (PAPPG) V1.0
- PA Digest (January 2008)
- PA Guide (June 2007)
- PA Digest (October 2001)
- PA Guide (October 1999)
FEMA Public Assistance Alternative Procedures (PAAP) - Overview
- PA Alternative Procedures Overview Presentation
- PAAP Pilot Program Fact Sheet (2015)
- Pilot Program FAQ
- Public Assistance Alternative Procedures Cost Estimate Validation Job Aid
FEMA Public Assistance Alternative Procedures (PAAP) - Permanent Work
- PAAP Pilot Program Guide for Permanent Work (Version 3)
- PAAP Pilot Program Guide for Permanent Work (Version 2)
- PAAP Pilot Program Guide for Permanent Work
- PAAP Pilot Program - Permanent Work FAQ
- PAAP Pilot Program for Permanent Work - Standard Operations Procedures (SOP)
FEMA Public Assistance Alternative Procedures (PAAP) - Debris
- PAAP Debris Removal V6 - June 28, 2018 - June 27, 2019
- PAAP Debris Removal V5 - June 28, 2017 - June 27, 2018
- PAAP Debris Removal V4 - June 28, 2016 - June 27, 2017
- PAAP Debris Removal V3 - June 28, 2015 - June 27, 2016
- PAAP Pilot Program for Debris Removal - Standard Operations Procedures (SOP)
- PAAP Debris Management Plan Job Aid (2015)
Documents
Private Non-Profits (PNP) and Faith-based Organizations (FBO)
Documents
- New! 2019 How/PNP Outreach Slide Presentation (PDF)
- How Policy Change (PDF)
- Public Assistance: Private Nonprofit House of Worship Fact Sheet
- FEMA Memorandum dates January 2, 2018
- PNP Next Steps Forward (October 2010)
- Public Assistance Outreach Presentation (October 2010)
- DUNS Number Guide
- Request for Public Assistance (RPA) Instructions
- Private Non-Profit Questionnaire
- 2015 PNP Private Nonprofits Brochure
- Private Non-Profit (PNP) Procurement Training
Progressive Applicant Resolution Team (PART)
The PART section is responsible for preparing applicants for closeout, managing overpayments and repayment plans and mitigating risk of future overpayments. PART is assigned with resolving project issues which have resulted in overpaid grant funds, as well as reducing the potential for future overpayments.
Help
If you require assistance with a PART request or have questions regarding overpaid grants, please contact lapa.part@la.gov
Request for Public Assistance (RPA)
System for Award Management (SAM)
Private Non-Profits (PNP) and Faith Based Organizations (FBO)
DUNS Number
Help
If you require assistance with an RPA, please contact rpa.help@la.gov.
Frequently Requested Forms
Outreach Materials
2015 Getting it Right! Stakeholder Outreach
- 2015 Procurement Templates
- 2015 Cost Analysis Checklist
- 2015 Procurement Toolbox
- 2015 Procurement Brochure
- 2015 Procurement Desk Reference
- PA Procurement Requirements Field Manual
- 2015 Appeals and Arbitration Brochure
- 2015 EHP Environmental and Historic Preservation Brochure
- 2015 What You Need to Know About Debris Operations
- 2015 Documentation Requirements Checklists Binder
- 2015 406 Hazard Mitigation Opportunities Brochure
- 2015 PNP Private Nonprofits Brochure
- 2015 Procurement Checklist
Other
State Administrative Plan
- State of Louisiana Administrative Plan for Federal Public Assistance and Federal Fire Management Assistance 2023
- State of Louisiana Administrative Plan for Federal Public Assistance and Federal Fire Management Assistance DR 4606 and DR 4611
- State of Louisiana Administrative Plan for Federal Public Assistance and Federal Fire Management Assistance 2022
- State of Louisiana Administrative Plan for Federal Public Assistance and Federal Fire Management Assistance 2021
- State of Louisiana Administrative Plan for Public Assistance and Fire Management Assistance Grants
All Forms
Software Access Forms
Volunteer and Donated Resources
- GOHSEP Volunteer and Donated Resources Fact Sheet
- GOHSEP Volunteer Hours and Donated Resources Tracking Sheet
Private Non-Profits (PNP) and Faith Based Organizations (FBO)
Project Worksheet (PW)
- New PW and PW Version Request Form (Revised 10/14/2017)
- Project Worksheet
- Project Worksheet Instructions
- Project Worksheet Cost Continuation
- Site Inspection Report Form
- Project Validation Form
- Validation Worksheet
Request for Public Assistance (RPA)
Special Considerations
- Floodplain Final Public Notice Instructions
- Special Considerations
- Historic Review Assessment
- Request for Alternate Project
- Request for Improved Project
- Alternate and Improved Project Checklist
Mutual Aid
State Reimbursement Forms (Hurricane Katrina, Rita and Old Disasters)
- Express Pay System Opt In Opt Out Form
- Electronic Funds Transfer Enrollment (EFT)
- Reimbursement Request Form
- Force Account Labor Summary Record
- Force Account Equipment Summary Record
- Materials Summary Record
- Rented Equipment Summary Record
- Contract Work Summary Record
- Fringe Benefits
State Reimbursement Forms (Hurricane Gustav, Ike and New Disasters)
- EXPRESS PAY SYSTEM OPT IN OPT OUT FORM Updated Nov 2023
- Electronic Funds Transfer Enrollment
- Designation of Authority Form (DOA)
- Reimbursement Request Form
- Force Account Labor Summary Record
- Force Account Equipment Summary Record
- Materials Summary Record
- Rented Equipment Summary Record
- Contract Work Summary Record
- Fringe Benefits
All Documents
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